MICROSOFT® PROJECT

Prerequisites

There are no formal pre-requisites for this course. However, it is anticipated that delegates will possess knowledge of projects or have experience of working in a project environment. This is to ensure that the intensive nature of the course does not cause delegates to struggle through the course.

Why we need MsProject??

Project Management is about planning, organizing and managing information. The information can be about the things or tasks that need to be done and who or what will be used to carry them out, when are they available for this project and what will it all cost? Microsoft Project is a planning and tracking tool that will allow the user to access and present information about the project quickly and in relation to any or all aspects of the project.

Microsoft Project will allow you to enter information about the tasks involved, the relationships between them, the resources allocated to particular tasks and their availability according to their calendars and will then work out a schedule for the project according to the constraints involved. Information available on a project being monitored by Microsoft Project… • How long will it take? What will it cost?

Which tasks are critical?

Are enough resources available?

Who is doing what? When?

Is the project running to as planned?

What happens if a particular task is delayed?

Decisions can be made with the information available and alternative scenarios can be considered if necessary. Once the project is in progress it can be monitored against a baseline (planned) schedule and comparisons can be made to the original schedule in relation to dates and costs involved.

Course Outline

Level 1 – Project Fit into Project Management

  • Introduction
  • What is Project Management?

Level 2 – Getting Started

  • Introduction
  • New Interface with Ribbon
  • Moving Around Views
  • Working with Calendars
  • Defining Project Information
  • Lab – Setting Up & Initializing a New Project
  • Lab – Changing Working Time – Calendars

Level 3 – Planning Essentials

  • Introduction
    Understanding WBS
    Project Summary
    Lab – Enter Phases, Tasks, Milestones
    Task Mode Settings
    Concurrent and Summary Tasks
    Intro to Estimating Duration
    Setting Dependencies
    Critical Path Concepts
    Constraints and Deadlines
    Lab – Setting Dependencies
    Lab – Critical Path 1

Level 4 – Planning Essentials – II

  • Resources and Costs
  • Intro to Resource Assignments
  • Setting Up Resource Pool
  • Resource Information
  • Assign Resources
  • Managing Overallocations
  • Sharing Resources
  • Resource Levelling
  • Lab – Assigning Resources
  • Key Factors that Drive Time and Cost Calculations

Level 5 – Communicating Essentials

  • Introduction
  • Understanding View Types
  • Moving Around Different Views
  • Sorting
  • Auto Filter, Group, Sort
  • Using Different Views
  • Creating Custom Views
  • Using Reports
  • Using Visual Reports

Level 6 – Tracking and Analyzing Essentials

  • Introduction
  • Setting and Maintain Baselines
  • Setting View Up for Baseline
  • Set Baseline
  • Maintaining Baselines
  • Updating
  • Current & Status Date
  • Entering % Complete
  • Entering Actual Dates and Duration
  • Analyzing Results
  • Analyzing Variance
  • Taking Corrective Action
QUICK LINKS

Course Outline